This privacy notice explains how Type & Forme gathers and looks after your personal information in compliance with the General Data Protection Regulation (GDPR), including what you tell us about yourself, and what we learn from our transactions with you. This notice also informs you about your privacy rights and how the law protects you.
Type & Forme is committed to keeping your data safe and private. We will never sell your data, and always give you ways to manage and review your marketing choices at any time. All data protection queries should be made to the data controller:
Type & Forme, FAO Dr Anke Timmermann, Office No 4, Grantham Museum, St Peter’s Hill, Grantham, Lincolnshire, NG31 6PY. 07513 104 628, anke@typeandforme.com.
Purpose of Personal Data Processing
In order to discuss our books with you, advise you on purchases, send you catalogues and other news, to process your orders and for other communications and transactions with Type & Forme, we require you to provide some of your contact details. The following Personal Data, or a portion thereof as provided by you, is held in our Client Database for purposes of communication:
- Name
- Address (if provided, or once you have ordered an item from us)
- Telephone Number(s)
- Email address(es)
In order to tailor our communications to your interests, we also note:
- Areas of bibliophile interest
- Past purchases at Type & Forme
- Desiderata
For processing orders, we temporarily hold (until the transaction is completed and cleared):
- Card details
And in compliance with the Antiquarian Booksellers’ Association’s Guidelines for Members, for consignments, sales and other actions that record the provenance, passing of title, etc., we will keep
- Invoices (which contain your address and other personal details)
- Consignment forms (which provide your personal data, a copy of your passport or other identification where required)
- Other forms necessary for any given transaction
Access to Your Personal Data
Access to your personal information is restricted to the Partners and employees of Type & Forme.
Personal Data Transfer
Your personal data will be held in a secured database that is stored on the Type & Forme server in the UK, and may be backed up onto other digital media kept in a secure location in the UK. It is Type & Forme’s policy that no third party will have access to our Client Database that holds your personal data. However, your address and contact details, as required, will be made accessible to postal services and couriers when we ship your orders to you, send printed catalogues to you, or communicate with you via postal services.
Additional Uses of Clients’ Personal Data
All clients will be informed (on our website, via our social media channels, and/or anonymously via a bcc email) if this Data Protection Policy is updated.
Your special consent will be asked for having your picture taken at Type & Forme events and for photographs including a recognizable picture of you being used for social media, and we will never name you in social media without your explicit consent.
Embedded content from other websites
Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.
These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.
Taking Care of Clients’ Personal Data
Type & Forme holds all of your Personal Data in a secure database. Our website, via which you may subscribe to our newsletter or send an enquiry, has SSL Certification.
Retention Period
Type & Forme will retain your personal data for as long as is necessary to provide the relevant services, maintain business records to satisfy tax, legal and other regulatory requirements, and protect and defend against potential legal claims.
In the context of our research and records on ownership of antiquarian objects to assist with checks on authenticity, provenance and title, we will keep this data for as long as the record is relevant to our legitimate business interest and the public interest.
Your Rights
- The right to accurate data: please contact any Partner of Type & Forme immediately should any of your Personal Data change or be inaccurate.
- The right to lodge a complaint: please contact us at Type & Forme first if you have any questions or concerns relating to our data protection practices. However, if you then feel that we have not addressed any concerns you might have satisfactorily, and if you would like to lodge a complaint with the supervisory authority, the Information Commissioner’s Office, please call 0303 123 1113 or visit http://ico.org.uk/concerns.
- The right to be forgotten: if you would no longer receive communications from us and delete all records of your Personal Data, provided an applicable retention period has expired and we are not legally obliged to keep specific information about you, your purchases and your communication and transactions with us, you may ask for your Personal Data to be deleted from our databases.
- The right to know what personal data Type & Forme holds in its systems.
Addendum: Privacy Policy for Users of the Type & Forme Online Shop
We collect information about you during the checkout process on our store.
What we collect and store
While you visit our site, we’ll track:
- Products you’ve viewed: we’ll use this to, for example, show you products you’ve recently viewed
- Location, IP address and browser type: we’ll use this for purposes like estimating taxes and shipping
- Shipping address: we’ll ask you to enter this so we can, for instance, estimate shipping before you place an order, and send you the order!
We’ll also use cookies to keep track of basket contents while you’re browsing our site.
When you purchase from us, we’ll ask you to provide information including your name, billing address, shipping address, email address, phone number, credit card/payment details and optional account information like username and password. We’ll use this information for purposes, such as, to:
- Send you information about your account and order
- Respond to your requests, including refunds and complaints
- Process payments and prevent fraud
- Set up your account for our store
- Comply with any legal obligations we have, such as calculating taxes
- Improve our store offerings
- Send you marketing messages, if you choose to receive them
We generally store information about you for as long as we need the information for the purposes for which we collect and use it (see also above). This includes order information, your name, email address and billing and shipping information. Our team members have access to this information to help fulfill orders, process refunds and support you.
Payments
We share information with third parties who help us provide our orders and store services to you, including the a number of payment gateways.
We accept payments through via bank transfer, credit card payment (via Stripe), and through PayPal.
When processing payments, some of your data will be passed to PayPal, including information required to process or support the payment, such as the purchase total and billing information. Please see the PayPal Privacy Policy for more details.
Please also check our Terms & Conditions of Sale